Updated: March 2026

Preparing a tax return for a Pty Ltd company requires different documentation than an individual return. The ATO has strict compliance requirements for companies, so having your records organized is crucial.

Before your appointment with the Loyal Bright team, please gather the following information and documents for the financial year (1 July to 30 June):

1. Financial Records & Software

• Accounting Software Access: Please invite us as your Accountant/Tax Agent to your Xero, MYOB, or QuickBooks file. Ensure all bank transactions are reconciled up to 30 June.
• Bank Statements: Copies of bank statements for all business accounts, showing the balance exactly on 30 June.
• Loan & Credit Card Statements: Statements for all business loans, equipment finance, and business credit cards as of 30 June.

2. Payroll & Superannuation

• STP Finalisation: Confirmation that Single Touch Payroll (STP) has been finalized for the financial year.
• Superannuation Records: Evidence of Superannuation Guarantee (SG) payments. Note: Super must have been successfully received by the employee's fund before 30 June to be claimed as a tax deduction in that financial year.
• WorkCover: Your WorkSafe/WorkCover premium notices and declaration of rateable remuneration.

3. Sales, Expenses & Assets

• Debtors & Creditors: A summary of who owed you money (Accounts Receivable) and who you owed money to (Accounts Payable) as of 30 June.
• Stocktake/Inventory: Your closing stock valuation as of 30 June (if you sell physical goods).
• Asset Purchases & Disposals: Invoices for any major equipment, vehicles, or property bought or sold during the year (for depreciation and capital gains tax purposes).

4. Compliance & Company Details

• Director IDs: It is now a strict legal requirement for all company directors to have a Director Identification Number. Please provide these if you haven't already.
• BAS & IAS: Copies of all Business Activity Statements and Instalment Activity Statements lodged during the year (if we didn't lodge them for you).
• Company Changes: Details of any changes to directors, shareholders, or the registered office address.
• Division 7A Loans: Details of any money the company lent to directors/shareholders, or any company money used for personal expenses.

Tip: Don't worry if your books aren't perfectly tidy! If you are behind on your bookkeeping, let us know beforehand so we can help you get everything reconciled correctly.

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